The Little Things That Slow Everything Down
(And why they feel way bigger than they should)
Let’s talk about that weird tension that shows up in the final stretch before an event.
You’ve got your timelines.
You’ve done the walkthroughs.
Your team is capable and on it.
But somehow…
You’re still chasing details. Someone didn’t see the updated run sheet. A vendor missed a tiny change because it got buried in an email thread. You’re answering the same question three different times in three different apps.
It’s not chaos. But it’s not smooth either. ( kinda feels a bit crappy) And that’s the part that wears you down.
You’re not imagining it — this is a real thing.
60% of event pros still use spreadsheets and emails to manage most of their planning (Guidebook).
Teams using fewer, more centralized tools save up to 30% of their time (Zuddl).
40% of planners say jumping between platforms is their biggest headache (Eventgroove).
AI use is rising fast — about half of planners are automating basic stuff like reminders, check-ins, and recaps (Remo).
What it feels like on the ground:
- You’re doing double work just to keep everyone synced
- Tiny updates fall through the cracks because info lives in too many places
- You’re constantly checking “Did that actually get done?”
- The event gets pulled off… but your team is mentally fried by the end
It’s not laziness. It’s just… friction. ( annoying)
The kind that builds up without you realizing it.
What’s actually helping teams run cleaner:
😎Keeping things in one spot,not a million chats, docs, apps
😎Assigning names early, no more “someone will handle it”
😎Letting reminders, updates, and confirmations run in the background
😎Tracking stuff that matters: who’s checked in, what’s left to confirm, what actually moved the needle
We’ve all had those events that technically worked, but left us thinking:
“Why did that feel so much harder than it needed to be?”
Sometimes it’s not about what’s missing. It’s about what’s happening in too many places, too many times
.Until Next Time- Keep it Smart, Secure and Stress Free
